Privacy Notice – Recruitment

What does this Privacy Policy cover?

This Privacy Policy provides information about personal data which are processed by Ego Energy S.r.l. (‘Ego Energy S.r.l. or ‘we’) which are part of the Shell group of companies (‘Shell’) in relation to individuals who apply to work for, or who attend a recruitment event or undertake an assessment with Ego Energy S.r.l. This includes prospective employees, interns and contractors.

For individuals who are successful in their application for employment, internship or engagement as a contractor, the Privacy Policy for Ego Energy S.r.l. Employee, Contractor and Dependents’ Personal Data will be provided during onboarding process.

As well as this Privacy Policy, bespoke privacy Policies and supplementary privacy statements may contain further information about how Ego Energy S.r.l. is processing your personal data. In those instances, such privacy Policies will be communicated to you separately.

This Privacy Policy explains what personal data we process about you, why we are processing your personal data and for which purposes, how long we hold your personal data for, how to access and update your personal data, as well as the options you have regarding your personal data and where to go for further information.

Who is responsible for any personal data collected?

Ego Energy S.r.l.
Via F. Romani 9
16122 – Genova (I)
Tel. +39 010 8050111
Email: privacy@ego.energy

will be responsible for processing your personal data, either solely or jointly with its affiliates within the Shell group of companies.

Special Policy – if you are under 14 years old and wish to apply for EGO ENERGY S.R.L. sponsored education or innovation event

Except in those cases where Ego Energy S.r.l. organises educational events specifically designed for children; we do not intentionally collect personal data of individuals under 14 years old. If you are under 14 years old please do not send us your personal data for example, your name, address and email address. If you wish to contact Ego Energy S.r.l. in a way which requires you to submit your personal data (such as for education or innovation events) please get your parent or guardian to do so on your behalf.

What personal data do we process about you? Collection of information

We process personal information relating to individuals who apply to work for, or who attend a recruitment event and/or undertake an assessment (‘Applicants’).

This may include personal contact information, date of birth, gender, whether you have the legal right to work in the country in which you have applied, your application for employment, your qualifications and experience, results of interviews and assessments.

Sensitive personal data

For the purposes of recruitment, special categories of data (‘sensitive personal data’) including personal data regarding health data may be processed only as strictly required and as permitted or required by local law for the purposes of making adjustments to the recruitment process, for assessing eligibility for positions and fitness to work and provision of facilities in the workplace to accommodate health problems or for the establishment, exercise or defense of claims.

In addition, in order to ensure equal employment opportunities as permitted or required by local law, we may also gather additional sensitive personal data regarding Applicants, including their nationality, racial and/or ethnic origin.

For what purposes do we process your personal data? How will we use your personal data?

  • Human Resources, personnel management, business process execution and internal management – including resource planning, and recruitment;
  • Health, safety and security
    – including protection of an individual’s life or health, occupational health and safety, protection of Ego Energy S.r.l. ’s assets and staff, authentication of individual status and access rights;
  • Legal and/or regulatory compliance
    – inclusa la conformità ai requisiti di legge o regolatori; o
  • Management reporting and analysis
    including statistical analysis and surveys regarding the quality of the recruitment process.

We may also process your personal data for a secondary purpose where it is closely related, such as:

  • storing, deleting or anonymising your personal data;conservazione, cancellazione o anonimizzazione dei dati personali;
  • fraud prevention, audits, investigations, dispute resolution or insurance purposes, litigation and defence of claims; or
  • statistical, historical or scientific research.

Pre-screening of applicants

We carry out screening of all Applicants who we intend to make an offer of employment, engagement or internship (as the case may be) and prior to any offer being confirmed for the purposes of:

• verifying the information that an Applicant provides during the screening/interview process. This will include verifying information with current/previous employers and educational institutions. No steps will be taken in this respect until the Applicant confirms the verification can take place

• screening Applicants against publicly available or government issued sanctions lists and media sources. This is to comply with legal and regulatory obligations, to protect Shell Group’s assets and employees/contractors and specifically to ensure that the Shell Group, which includes EGO Energy S.r.l., can comply with trade control, anti-money laundering and/or bribery and corruption laws and other regulatory requirements.

Why do we process your personal data?

We only process personal data of Applicants:

  • in order to take steps at the request of the Applicant prior to entering into a contract;
  • where it is necessary to comply with a legal obligation to which Ego Energy S.r.l. is subject to ensure compliance with applicable employment, social security laws and regulations;
  • where it is necessary for the legitimate business interests of Ego Energy S.r.l. (such as ensuring compliance with legal obligations other than those related to employment or social security), the protection of Ego Energy S.r.l. assets, reputation and Ego Energy S.r.l. employees and contractors except where such interests are overridden by the interests or fundamental rights and freedoms of the Applicant; or
  • if legally required, with the explicit consent of the Applicant.

In those cases where processing is based on consent, you have the right to withdraw your consent at any time. This will not affect the validity of the processing prior to the withdrawal of consent.

Who will we share the personal data with?

Your personal data are exclusively processed for the purposes referred to above and will only be shared on a strict need to know basis with:

  • Other companies within the Shell group of companies, including to those which may be located outside of Italy;
  • Authorised third party agents, service providers, external auditors and/or subcontractors of Ego Energy S.r.l. and in particular authorised third parties who carry out reference and background checks on behalf of Ego Energy S.r.l. ;
  • A competent public authority, government, regulatory or fiscal agency where it is necessary to comply with a legal or regulatory obligation to which Ego Energy S.r.l. is subject to or as permitted by applicable law; or
  • Any person to whom Ego Energy S.r.l. proposes to transfer any of its rights and/or duties.

Interacting with Ego Energy S.r.l. through social media

If you choose to interact with Ego Energy S.r.l. through social media on a Ego Energy S.r.l. administered social media page (‘Ego Energy S.r.l. Social Media Page’) such as LinkedIn, your personal data (such as your name, your profile picture and the fact that you are interested in Ego Energy S.r.l. ) will be visible to all visitors of your personal profile depending on your privacy settings on the relevant social media platform, and will also be visible to Ego Energy S.r.l. . You can delete any data that you shared on these sites at any time through your relevant social media platform’s account. Ego Energy S.r.l. does not track your activity across the different social media sites that you use. Please contact Ego Energy S.r.l. if you wish to make a request that you are unable to action yourself and which relates to a Ego Energy S.r.l. Social Media Page – see the section below Your rights in relation to your personal data.

Additionally, and to the extent Ego Energy S.r.l. is jointly responsible with a social media platform of a Ego Energy S.r.l. Social Media Page, Ego Energy S.r.l. will have access through the social media platform to aggregated data providing statistics and insights that help to understand the types of actions you take on Ego Energy S.r.l. Social Media Pages. For more information on how your personal data are processed on those social media platforms, including any targeted advertising that you may receive, please refer to your privacy settings accessible through your relevant social media platform’s account.

Transfers of your personal data to other countries

Where your personal data has been transferred to companies within the Shell group and/or to authorized third parties located outside of your country we take organizational, contractual and legal measures to ensure that your personal data are exclusively processed for the purposes mentioned above and that adequate levels of protection have been implemented in order to safeguard your personal data. These measures include Binding Corporate Rules for transfers among the Shell group of companies which you can access here.

Security of your personal data: how will we hold your personal data

We have implemented technology and policies with the objective of protecting your privacy from unauthorised access and improper use and will update these measures as new technology becomes available, as appropriate.

How long do you hold my personal data for?

We hold personal data of unsuccessful Applicants for at least six (6) months but no longer than two (2) years after the recruitment process or assessment has been completed unless there is a lawful reason to retain it for longer, in which cases it will be deleted once no longer needed for that purpose (for example to defend any claims).

If you are successful in your application, the personal data gathered through the recruitment process will be retained in line with the Privacy Policy – Employee, Contractor and Dependents’ Personal Data which will be provided to you during the onboarding process.

What are the consequences of not providing your data?

Personal data requested and provided by Applicants are required in order to fulfil legal requirements and/or which is required for entering into a contract with you (or in the case of a contractor your employer/service provider). Failure to provide us with the information requested which is limited to that required for these purposes will negatively affect your chances of being selected for any potential employment, engagement or internship.

Your rights in relation to your personal data

We aim to keep our information as accurate as possible. You can request:

  • access to your personal dataaccedere ai dati personali;
  • correction or deletion of your personal data (but only where it is no longer required for a legitimate business purpose such as completing a retail transaction)
  • that you no longer receive marketing communications or you want the processing of your personal data restricted
  • that you receive personal data that you have provided to us, in a structured, digital form to be transmitted to another party, if this is technically feasible

To make a verifiable rights request please email us at privacy-office-SI@shell.com.

Who can you contact if you have a query, concern, complaint, about your personal data?

If you have any issues, queries or complaints regarding the processing of your personal data, please contact us at: Contact- EGO or call us on +39 010 8050111.

Since we are part of the Shell Group, you may also contact the Shell Group Chief Privacy Office at Shell International B.V. The Hague, The Netherlands – Trade Register No. 27155369 Correspondence: PO Box 162, 2501 AN, The Hague, alternatively you can also email the Shell Group Chief Privacy Office at privacy-office-SI@shell.com.

If you are unsatisfied with the handling of your personal data by us, you have the right to lodge a complaint to the Shell Group regulator which is the Dutch Data Protection Authority located at Hoge Nieuwstraat 8, 2514 EL The Hague, The Netherlands. Please visit https://autoriteitpersoonsgegevens.nl/en for more information.

You also have the right to lodge a complaint to your local data privacy authority/regulator here https://www.garanteprivacy.it/web/garante-privacy-en

Cookies and similar technologies

Ego Energy S.r.l. may use cookies and similar technologies that aim to collect and store information when you visit an Ego Energy S.r.l. website. This is to enable Ego Energy S.r.l. to identify your internet browser and collect data on your use of our website, which pages you visit, the duration of your visits and identify these when you return so that we improve your experience when visiting our website(s). We also use cookies to personalise and enhance your experience on our site and improve the delivery of ads to you. You can control and manage your cookies preferences by adjusting your browser settings or using the Ego Energy S.r.l. cookies preference tool on Ego Energy S.r.l. websites – for more information, please refer to the Ego Energy S.r.l. Cookie Policy at Cookie Policy (UE) – Ego Energy S.r.l.

Changes to this Privacy Policy

This Privacy Policy may be changed over time. You are advised to regularly review this Privacy Policy for possible changes. This Privacy Policy was last updated in January 2025.